If there’s one thing that the novel 2019 COVID-19 coronavirus pandemic has shown us, it’s that every business needs to be as prepared as possible for work from home situations.
If your company isn’t ready to let its employees use video conferencing to complete meetings as they work from home, then it’s behind the times.
In this article, we’ll answer the question of what is video conferencing and how it will benefit your business. In addition, we’ll give you advice on how to get your video conferencing setup together and use it efficiently.
What is Video Conferencing?
Simply put, video conferencing is a way to hold meetings virtually. Attendees to a video conference use software to communicate during a meeting and typically use a webcam to record themselves as they talk.
This allows businesses to get both the audio and visual aspects of communication in a virtual meeting.
What Are the Benefits of Video Conferencing?
There are significant benefits to video conferencing when compared to in-person meetings. First and foremost, the virtual nature of a video conference means that attendees can dial in from all over the world. Gone are the days when you had to fly in for an important board meeting.
This will could save your business oodles of cash on travel expenses.
Another benefit to consider is that video conferencing allows you to easily record and transcribe meetings. Was someone unable to make the meeting for any reason? No problem.
Just save the recording, have some software automatically transcribe it, and send that data to the missing attendee.
All of these benefits make setting up video conference calls in your business a no-brainer.
How Do You Set Up Video Conferencing?
One reason why many businesses don’t implement video conferencing today is due to the fear of the equipment cost.
However, the truth is that the cost of video conferencing equipment will be more than defrayed by the savings that you will experience when you don’t pay for travel. The ROI is certainly positive.
To set up your video conferencing, you need two things. The first is the audiovisual equipment. This equipment includes cameras and microphones in conference rooms to record video and sound.
The other side of the equipment includes large screens and microphones to broadcast attendees from other locations.
An audio visual installation can be done on the cheap if you use the right service.
The second thing that you need for video conferencing is a software tool to organize the meetings. There are a lot of different software options on the market, from Skype for Business to Zoom. Make sure to get quotes from the different options before you decide on any specific one.
Use Video Conferencing for Your Business Today!
There you have it. Now that you know the answers to the question of what is video conferencing and how to set it up, there’s no excuse for your business not to have virtual meeting capabilities.
For more business advice, check out the rest of the website!
