Prom season is upon us once again.
Planning a prom is a lot of hard work and requires many hands and the right preparation. Afterall, you want to give prom goers a night they never forget as they move onto a new chapter in their lives.
If you want the event to go smoothly, here are 10 tips to help you make it happen. Let’s begin.
Table of Contents
- 1. Designate a Committee when Planning a Prom
- 2. Choose a Date and Location
- 3. Select a Theme
- 4. Book the Entertainment
- 5. Select the Menu
- 6. Pick and Send the Invitations
- 7. Get a Photographer and Photo Booth
- 8. Select the Official Prom Song
- 9. Get the Prom Favors and Decorations
- 10. Designate Chaperones and Prom Rules
- Start Planning a Prom Today
1. Designate a Committee when Planning a Prom
Planning a prom is not a job that can be done without the help of a team. Before you begin planning anything relating to the prom, you should select a prom committee.
Start spreading the word looking for volunteers to help coordinate everything for the prom.
Once you have everyone who will be involved, break them up into smaller groups and designate tasks. There should be teams in charge of the budget, fundraising, decorations, menu, logistics, invitations, and entertainment.
When you make the prom a team effort it’s sure to be successful.
2. Choose a Date and Location
One of the most important things about planning a prom is to select a location. Depending on your school and the budget, some prefer to have the prom off-campus such as a ballroom, boat, or even a restaurant.
If you cannot afford a separate location you might want to have it in the auditorium.
The location and date will go hand and hand. If you select a separate location, you should make sure you’re flexible with the dates and plan early so it’s not all booked.
3. Select a Theme
No prom would be complete without having a great theme. The theme is essential to building everything else around it.
Your prom theme will decide the invitation, decorations, menu, and possibly even the entertainment.
Not to mention, the prom theme will help students pick out their attire for the evening.
The girls especially will want to know well in advance so they can pick their dress. View here for prom dress ideas to go with every theme.
4. Book the Entertainment
Do you want a band or DJ?
This is one important question when planning a prom. While you can’t go wrong with either one, you’ll want to pick the one that will really help set the mood.
Bands tend to be unique and fit the bill if you pick an 80s or a masquerade ball theme. However, bands might have limited song options.
A DJ could fit practically every theme. The DJ can focus on playing songs that will best fit the theme, and it will be easier for them to take special requests.
5. Select the Menu
You have many options when it comes to planning the prom menu. Although students will be too busy dancing to remember the food, you still want to provide refreshments.
While some might think a sit-down dinner might be too formal for a prom, but you shouldn’t rule it out if it goes with the theme.
You can take the safer route and go for a buffet style menu, or simply serve hors-d’oeuvres. Make sure whatever you choose, you give prom goers their money’s worth.
The food committee should also make sure there’s something for everyone.
6. Pick and Send the Invitations
Although students will still get word of the prom whether or not you send out invitations, for some they will hold sentimental value.
Give the senior class an invitation they can hold on to and reminds them of their prom. You might not want to skip on the quality element of the invitation.
Make sure the invitation reflects the theme of the prom as well as include all of the information they need.
7. Get a Photographer and Photo Booth
Prom is a special night for the graduating class so you’ll want to make sure to get a photographer who will be able to capture the night.
Get a photographer to get take professional photos of the students so they feel like they’re walking the red carpet.
It’s not a bad idea to get also a photo booth for the prom goers to take their own photos with their friends using a backdrop and props.
All of these will be fond memories for them to hold on to.
8. Select the Official Prom Song
No prom planning will be complete without the official prom song. The best thing about the prom song is that the entire class gets to vote.
Get the entertainment committee to put together about five to six prom songs. Ask the entire senior class to cast the vote.
If you’re stuck picking the theme, the prom song can be a great starting point.
9. Get the Prom Favors and Decorations
Now comes the fun part, the decorations. Once you order the decorations to fit your prom theme, the entire committee gets to put it all together.
This is the part where all of the months of hard work pay off. Ensure everyone does their part to decorate the venue with all of the wonderful decorations.
Don’t forget about the party favors. Offer prom goers a customized keepsake item to take with them when they leave.
Pick a party favor that will hold sentimental value and will also fit the prom theme.
10. Designate Chaperones and Prom Rules
In order for everyone to have a good time, you must establish a set of rules before the prom. The rules can include dress code, ID requirements, etiquette, and behavior.
Make sure all prom attendees are aware of these rules in advance.
You will also need to enlist the help of chaperones to make sure they enforce the rules throughout the night and everyone has fun.
Chaperones can be either, teachers, parents, or any other adult family members. Ask them to sign up to chaperon well in advance.
Nothing spoils a prom like a few kids sneaking around breaking the rules.
Start Planning a Prom Today
We hope these prom planning tips will help you with your next event. Don’t forget to put emplace a prom committee, pick a venue, select a theme, and plan the entertainment.
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