Editing a portable document file, more commonly referred to as a PDF, can be a little tricky to figure out because there are many different options available on the web.

Variables like your use of Mac, PC, or Google Drive, available budget, and comprehension are things you will need to consider.

If you want to learn how to edit PDF files like a pro, this article is a must-read! It doesn’t matter what funds you have available or your comfort level with the software, there is an option for you in the market!

Why Are PDFs Difficult to Edit?

So why is it so difficult to edit a PDF? The main reason is that it wasn’t designed to be edited! Back when Adobe first developed the PDF, it’s main intention was to send electronic versions of completed documents anywhere and to anyone.

To edit PDFs, you have to install software that can convert the document into a different version. However, most of the software suffers from issues like:

  • They can be expensive
  • They’re not easy to use
  • Some software has bugs

Additionally, if the person who created the PDF doesn’t want the file edited, they can flatten it. There are ways to undo this if necessary, but it’s best to request the original format to have the ability to edit.

Pro PDF Editing Tips

If you want to edit like a pro, these tips will help you learn how to effectively mark up documents, format, and choose the right software for your needs. In this list, we’ve answered some of the most common questions and offered software options for ANY budget!

1. How to Edit a PDF on Adobe

When it comes to editing PDF files, the best software available is comes straight from the source! Adobe Acrobat DC (document cloud) allows you easily edit both text and images on their interface. When you’re in “edit” mode, you’re able to highlight and manipulate different elements. Additionally, if you’re unfamiliar with the program, there are a series of training exercises to help you hit the ground running.

However, it’s essential to keep in mind that this software is on the higher ticket value spectrum, with annual commitments.

2. Formatting Your PDF

Whatever medium you choose to edit your PDF documents, you won’t have the same experience as you do on Word Processor. Some formatting things you need to keep in mind are:

  • Justification
  • Spacing
  • Margins
  • Paragraphs
  • Punctuation

You will have the option to resize and reflow text within text boxes. Still, it would be best if you remembered that you could edit the size of different components and replace or modify them throughout your editing process. Make sure to recheck all sizing and modifications.

3. Advanced PDF Tips

PDF editors work well with documents created in Microsoft Word or Excel because they can match the font that surrounds your text through the systems in place. If you import an image with a font that isn’t used any longer, Acrobat will let you edit the text in the picture with that font through optical character recognition, which allows the software to reconstruct the font through the provided characters.

4. Low-Cost PDF Editing

If you’re on a budget, PDF-XChange Editor is an excellent option. Once you have the PDF open in the editor, you can select the content you want to edit in groups or individual pieces. While you can do almost anything in this software, there are some controls unique to Acrobat.

5. How to Edit Your PDF for FREE

If you’re on a REALLY tight budget, there is nothing better than free software to edit your PDFs! On a Mac, your best free option is PDFpen.

On a PC, you can install BullZip PDF Printer to make edits to your PDF.

With both versions, you’re able to make comments on the file and then print the PDF. The file you produce will have text you can search, just like the original does. The comments made are attached to the file and aren’t easily removed by the host.

PDF Editing on a Mac, PC, or Google Drive

With the Adobe Acrobat DC option, you can download the software for both Macs and PCs with a subscription to the Creative Cloud. Additionally, do you know how to use Google Drive to allow your whole team access to the most updated version of your PDF files?

How to Edit on a Mac

Every Mac comes with the free Preview program, which allows you to view and make edits to PDFs and other files. You’re able to highlight text, request signatures, and add text and comments.

Additionally, if you want to keep your PDF as an image, you can use a PDF to JPG converter to achieve your desired result.

How to Edit on a PC

If you have a copy of Microsoft Word, you can open your PDF file and convert it to a Word document you can edit. Once all of your edits are complete, you can choose to save your document as a PDF to include your new edits. Most high-level tools require a cost commitment, but basic text edits are free.

How to Edit on Google Drive

If your team is spread out or needs the ability to collaborate on PDF documents, Google Drive is an easy way to house all of your information in one place. When working through Google Drive, it’s easy to make sure that everyone involved has the most updated version at hand all the time!

The Sheets program is a great way to collaborate in real-time, and it allows multiple teammates the ability to edit at the same time. Additionally, if the PDF was created off a Word or Notepad document, it can be opened in text form on Google Docs.

Start Editing PDFs Today

It can seem overwhelming to learn how to edit a PDF, but there are software and training out there for just about every knowledge level! Don’t give up until you find the right fit, and don’t settle for anything less than perfect.

If you’ve enjoyed this content, keep checking back for new blog posts. You’ll find insights related to business, cars, technology, gaming, and more.

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6 Reasons Why Your Website Sucks (and What You Can Do About It)

Have you ever browsed the website of a big company like Dell or Samsung? Were you impressed with how easily you found what you were looking for, despite the all the complexity of their product lines? I guess you probably were. These websites are built to the highest of professional standards. And as a result, the user experience is seamless.

But all too often, startups fail to emulate the seamlessness generated by the big companies. What seems like it should be straightforward and easy turns out to be a lot more complicated than they imagined. Here are some of the reasons why your website sucks and what you can do about it.

1. Boring headlines

In a world that’s full of low brow content and click-bait, it can be hard for your business to compete. People will click on titles that they find the most titillating, rather than the most informative. Titles which aren’t attractive aren’t going to attract much attention on the internet. They might interest specialists, but not the general public.

Making the titles on your website sexier is an easy first step to making your site more attractive. The next step is to include interesting images and perhaps infographics to reel in even more people. Often it’s just about keeping up with what others in your industry are doing, just to enable you to compete.

2. No blog

If you’ve spent any time browsing the sites of smaller companies, you’ll have noticed a trend over the last few years. They all have blogs. No longer is blogging reserved for foodies and disgruntled youth. It’s a tool that practically everybody is using to drive traffic to their websites. But why?

It all comes down to content. First off, search engines love new content. In fact, they take it into consideration every time they calculate your site’s ranking.

But also, the people looking for your product will probably want to read more about it. That’s why you’ll often find blogs on the sites of companies that sell complex products.

Legal firms, for example, make a point of running blogs that explain how their processes work in layman’s terms. It’s all designed to be helpful, accessible content for potential customers.

3. No website marketing plan

Your website is like the display window at the front of a department store. It’s the public facing part of your business. And it’s got to look good. But all too often, startup websites aren’t fronts for their brands. They’re generic templates that look as if they’ve been thrown together in five minutes.

Building brand identity through your website is an essential part of building a successful business. Because it’s your website that the public and other businesses see, this is what defines you. That’s why it’s so important that it’s good.

Take a couple of hours thinking about exactly what information you want to communicate through your website. What should it be saying about your business? And are there any graphics or logos that you should include to make it consistent?

4. Being too modest

The internet is full of people unashamedly screaming out for attention. Sometimes what they have to offer is good. But most of the time, the content itself is far from ideal.

The problem for the startup, however, is being heard above the noise. This is challenging enough in itself. But often startups will be further hamstrung because they are too modest to seek publicity.

The key to generating interest in your website is to tell your story. It doesn’t have to be War and Peace, of course. It just has to be the story about why your company is unique.

Customers are most interested in your story than you realise. Stories are what draws them into your firm’s brand. It’s what gives customers an affinity with you do. And it’s what gives them something to believe in.

If your startup is an ethical company, you can build this ethical aspect into your brand by telling a story. Perhaps you wanted to set up a chain of healthy, fast-food restaurants because you objected to what the big corporates were doing. This is the type of story that people can really get on board with. And it’s the sort of thing that will align them with your brand.

5. Failing to list on established sites

Even if you do everything right, your website may still get lost in among the billions of pages on the internet. That’s why it’s worth using more established sites to get a leg up.

The first thing that you can do is make comments on other sites. The goal here isn’t necessarily to build links. It’s to create engaging, helpful and meaningful content that will build reputation. As your name floats around the internet, this will divert more traffic to your website and help improve its visibility.

The second thing that you can do is write articles and try to get them published on other websites. This will mean that more people will come into contact with your message. And more potential customers are likely to want to know more about you by going to your website. Guest blogging is an excellent way to get your site known to another site’s audience.

The third thing that you can do is connecting your site through popular social media channels. Facebook, LinkedIn, and Twitter are all being used right now by businesses to promote their websites and their content.

6. Failing to use pay-per-click advertising

In the early days, very few people will visit your site, if any. The majority of your business will be done through word of mouth and recommendations. But there are limits to that kind of growth in a digital economy. And that’s why pay-per-click advertising is so important.

Essentially, PPC funnels interested customers to your website, dramatically increasing traffic. PPC is moderately expensive for a startup. But it’s something that can be tapered down once you build your reputation and traffic increases naturally. Often PPC advertising pays for itself. Most small businesses will use something like Google Adwords.

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