Table of Contents
- Why Are PDFs Difficult to Edit?
- Start Editing PDFs Today
Editing a portable document file, more commonly referred to as a PDF, can be a little tricky to figure out because there are many different options available on the web.
Variables like your use of Mac, PC, or Google Drive, available budget, and comprehension are things you will need to consider.
If you want to learn how to edit PDF files like a pro, this article is a must-read! It doesn’t matter what funds you have available or your comfort level with the software, there is an option for you in the market!
Why Are PDFs Difficult to Edit?
So why is it so difficult to edit a PDF? The main reason is that it wasn’t designed to be edited! Back when Adobe first developed the PDF, it’s main intention was to send electronic versions of completed documents anywhere and to anyone.
To edit PDFs, you have to install software that can convert the document into a different version. However, most of the software suffers from issues like:
- They can be expensive
- They’re not easy to use
- Some software has bugs
Additionally, if the person who created the PDF doesn’t want the file edited, they can flatten it. There are ways to undo this if necessary, but it’s best to request the original format to have the ability to edit.
Pro PDF Editing Tips
If you want to edit like a pro, these tips will help you learn how to effectively mark up documents, format, and choose the right software for your needs. In this list, we’ve answered some of the most common questions and offered software options for ANY budget!
1. How to Edit a PDF on Adobe
When it comes to editing PDF files, the best software available is comes straight from the source! Adobe Acrobat DC (document cloud) allows you easily edit both text and images on their interface. When you’re in “edit” mode, you’re able to highlight and manipulate different elements. Additionally, if you’re unfamiliar with the program, there are a series of training exercises to help you hit the ground running.
However, it’s essential to keep in mind that this software is on the higher ticket value spectrum, with annual commitments.
2. Formatting Your PDF
Whatever medium you choose to edit your PDF documents, you won’t have the same experience as you do on Word Processor. Some formatting things you need to keep in mind are:
You will have the option to resize and reflow text within text boxes. Still, it would be best if you remembered that you could edit the size of different components and replace or modify them throughout your editing process. Make sure to recheck all sizing and modifications.
3. Advanced PDF Tips
PDF editors work well with documents created in Microsoft Word or Excel because they can match the font that surrounds your text through the systems in place. If you import an image with a font that isn’t used any longer, Acrobat will let you edit the text in the picture with that font through optical character recognition, which allows the software to reconstruct the font through the provided characters.
4. Low-Cost PDF Editing
If you’re on a budget, PDF-XChange Editor is an excellent option. Once you have the PDF open in the editor, you can select the content you want to edit in groups or individual pieces. While you can do almost anything in this software, there are some controls unique to Acrobat.
5. How to Edit Your PDF for FREE
If you’re on a REALLY tight budget, there is nothing better than free software to edit your PDFs! On a Mac, your best free option is PDFpen.
On a PC, you can install BullZip PDF Printer to make edits to your PDF.
With both versions, you’re able to make comments on the file and then print the PDF. The file you produce will have text you can search, just like the original does. The comments made are attached to the file and aren’t easily removed by the host.
PDF Editing on a Mac, PC, or Google Drive
With the Adobe Acrobat DC option, you can download the software for both Macs and PCs with a subscription to the Creative Cloud. Additionally, do you know how to use Google Drive to allow your whole team access to the most updated version of your PDF files?
How to Edit on a Mac
Every Mac comes with the free Preview program, which allows you to view and make edits to PDFs and other files. You’re able to highlight text, request signatures, and add text and comments.
Additionally, if you want to keep your PDF as an image, you can use a PDF to JPG converter to achieve your desired result.
How to Edit on a PC
If you have a copy of Microsoft Word, you can open your PDF file and convert it to a Word document you can edit. Once all of your edits are complete, you can choose to save your document as a PDF to include your new edits. Most high-level tools require a cost commitment, but basic text edits are free.
How to Edit on Google Drive
If your team is spread out or needs the ability to collaborate on PDF documents, Google Drive is an easy way to house all of your information in one place. When working through Google Drive, it’s easy to make sure that everyone involved has the most updated version at hand all the time!
The Sheets program is a great way to collaborate in real-time, and it allows multiple teammates the ability to edit at the same time. Additionally, if the PDF was created off a Word or Notepad document, it can be opened in text form on Google Docs.
Start Editing PDFs Today
It can seem overwhelming to learn how to edit a PDF, but there are software and training out there for just about every knowledge level! Don’t give up until you find the right fit, and don’t settle for anything less than perfect.
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