Did you know that 43 percent of all cyber attacks in the US are targeted at small businesses? For many attorneys, the topic of cyber security can seem pretty complex. But taking the time to understand your digital security needs is vital for properly protecting your firm, your clients, and your bottom line. Even the smallest company can be vulnerable to cyber attacks.

There are still multiple ways to keep your building safe. Here are useful building security tips to protect your business.

What’s Your Cyber Attack Prevention Plan

From email attacks to SMS and voice phishing scams and even attacks against your law firm’s reputation, it’s up to you to come up with a cyber attack prevention plan that will protect your business from the unexpected.

Luckily, when you enlist the help of an experienced and reputable IT services company, you can rest easy in knowing that your client’s sensitive information is safe against a potential data breach. Keep reading to learn more about the importance of protecting your law firm against the threat of cyber attacks.

Are you worried about cyber security attack? Keep reading on how to prevent cyber crime.

How to Create a Cyber Security Plan

Cyber security is an issue that should be on the minds of attorneys in firms of all sizes. As an attorney, you have an ethical obligation to protect the sensitive information of your clients and preserve the confidentiality that you promised them. As more law firms across the country are moving their data to the cloud in digital format, your obligation to protect client information needs to shift to the digital world as well.

Here, we’ve outlined 8 essential cyber attack prevention plan and best practices that your firm can start to implement today:

1. Use a Firewall

The first line of defense against data breach should begin with a firewall. Firewalls are great because they essentially set up a barrier between your firm’s sensitive data and cyber attackers. In addition to installing a firewall at your business offices, it’s important for lawyers who take their work home to include firewall protection outside of the office as well. So, take the time to make sure that your home networks are supported by firewall software as well.

2. Document Cyber Security Policies

It’s very easy for smaller law firms to get in the habit of providing sensitive information by word of mouth. But cyber security is one sector where it is absolutely essential to document all protocols. Unsure of where to start? You can utilize free resources available from the FCC or the Small Business Administration’s (SBA) cyber security portal. If you already have a knowledgeable IT services team in place, they can help you to determine cyber security best practices for your firm.

3. Invest in Employee Training

It’s common for law firm employees to wear a variety of different hats, making mandatory cyber security training essential for anyone who has access to your in-house network. Work with your IT services team to come up with a training plan that will educate your employees on your firm’s security policies for cyber attack prevention plan and cyber security best practices.

4. Always Use Safe Password Practices

Everyone knows that it’s a total pain in the neck to have to change your computer password every few months. However, according to Verizon’s 2018 Data Breach Investigations Report, 81 percent of data breaches were the result of lost, stolen or weak passwords. So, changing those passwords every few weeks can mean the difference between protecting your client’s sensitive information and dealing with an expensive lawsuit of your own.

One great way to make sure that your passwords are unique enough to fool would be cyber attackers and keep track of necessary changes, is to invest in a password manager for your firm. With these simple tools, you can require employees to use more difficult passwords and enforce a rule to change them every 60 to 90 days as well.

Keep reading to learn more about cybersecurity tips for your small business.

5. Regularly Back Up Data

Even with the best and most advanced security precautions in place, there is still a chance that your firm could be affected by a data breach. That’s why every law firm, big or small, should be backing up their data regularly. The SBA recommends that businesses back up everything from word processing documents to electronic spreadsheets, financial files, databases, human resources, and accounts receivable files. Once this information is successfully backed up, it should be stored off-site in a secure location.

6. Use Anti-Malware Software

While you may be familiar with phishing email scams, there’s a chance that some of your employees are not. Don’t take a risk in assuming that your employees are familiar with all of the different ways that a cyber attacker could try to infiltrate your system. Instead, install anti-malware software that works against phishing attacks and include phishing scams as part of your employee cyber security training.

7. Hire a Reputable IT Services Company

While there are many aspects of cyber security that you may be able to handle on your own, nothing beats working with a professional IT services team. Your IT technician works hard behind the scenes to ensure that your business is protected from outside threats and to keep your law firm’s operations running smoothly. From network security to disaster recovery and cloud hosting solutions, an experienced IT company can handle it all.

Learn More About SemTech IT Solutions

SemTech IT Solutions proudly offers advanced IT services throughout the greater Orlando, FL area. Our services include technical helpdesk support, PC and server support, backup & disaster recovery services, network security, email, and spam services, virtual CIO consulting and so much more.

Keep connecte with Florida Independent website’s Technology section to get more information like this topic.

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5 Simple Steps to Getting Started in The Cloud

All start-ups and small businesses have heard that the cloud is everywhere and can transform your business. But what is it and what can it do? Cloud-IT specialists Principal have the answers.

Confusingly, the cloud is used by providers, software sellers and businesses who want your money as a catch-all term for a variety of things. It can become quite complicated, but it doesn’t need to be.

The cloud is basically an on-demand storage or software resource that you can access immediately through the internet.

Tech giant IBM offers a handy definition of the various different types of cloud applications which is a good place to start. It’s likely that after reading that you’ll have more questions than you started with. To help, here are 5 simple steps to getting started in the cloud.

1. Pick your cloud

The first thing to clarify is, like the sky above, there isn’t one cloud – there are infinite numbers of potential clouds. As a business, you need to configure one that works for you.

As a small business you will want to focus on how the cloud can benefit you. For most, that’s likely to be moving certain data and applications to the cloud.

The first step is to analyse your data centre usage. This audit can identify your current software and storage requirements, enabling you to identify areas that could be better served in the cloud.

It’s important to recognise that to work any proposed move needs to improve efficiency and be cost-effective.

The bottom line is, if it won’t save you time or money, then think again.

2. Solid security

The cloud is as secure – if not more secure – than your own proprietary network, but you still need to be cautious.

Once you’ve identified the information and software you’d like to be hosted by the cloud then take the time to assess what this means for security.

The Data Protection Act and European Data Protection Regulation all have implications for how you manage and store data, and how you select your partners too – more on that below.

3. Simple strategy

Once you’ve done the groundwork, you can begin straight away. Microsoft, Adobe, SAP are just a couple of the huge names who have moved to providing software via the cloud. Dropbox is a leading name in cloud storage, but isn’t the only one.  All you need to do to get started in the cloud is get your credit card out and sign up.

If you do though, you could be making a mistake. According to tech bible ZDNet, what most cloud projects miss is a strategy – and we agree.

A solid cloud computing solution needs structure. This will help create a system that works for the organisation and your customer. It is also built with the future in mind, growing and developing as your business does.

4. Cloud culture

Your implementation strategy is important. Equally important is how your organisation embraces the cloud. It’s all about culture.

The cloud offers freedom to access information, work collaboratively, remotely and at all times of the day. But it comes with some new risks. These are particularly important to recognise as employees increasingly use their own devices for work.

Businesses need to develop working practices and approaches that are fit for the new world of the cloud. You’ll need to introduce new staff guidelines for document sharing and storage to help you and your employees work in a new way.

5. Provider or partner

If you’re tech minded it’s relatively easy to set-up a personal cloud, but you need to explore whether it’s the right approach for you.

Focusing solely on individual providers can leave you with a fragmented cloud system, with complex and inefficient interdependencies between different pieces of software from different providers.

In the end, you could end up paying for a system that far more complicated than the one it replaced.

One way of avoiding this is working with a partner who can help you configure a cloud solution that works for you. They can also take care of some of the security and access issues, helping you devise a strategy for success.

A successful transition to the cloud needs some thought and some planning, but genuinely does have the power to transform the way you work – increasing productivity, efficiency and profit.

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