Were you aware that employee attendance is one of the top ways to get a more accurate look at your company’s performance?
In this day and age, companies grow and shrink as needed to meet the demand for their products and services. However, there must be an appropriate level of staffing at all times.
This is where mandatory attendance tracking can come in handy!
Keep reading to learn more about tracking employee attendance and how it relates to your business.
Using Paper Timesheets and Attendance Registers
To track employee attendance, you can use paper timesheets and attendance registers. Employees can fill out their timesheets daily, noting when they arrive and depart from work.
Businesses can also use attendance registers to track employee attendance over a more extended period, such as a week or month. They can sign in and out of the register daily. If you are using sign-in and sign-out sheets, ensure all employees sign them when they arrive and leave.
Though, this system can be problematic because employees may be tempted to skew their attendance records. Either they will take too much time off or work too much overtime.
Tracking Employee Attendance in a Spreadsheet Program
Another way to track employee attendance is by using a spreadsheet program. To do this, create a spreadsheet with the employee’s name, date, and time of arrival and departure.
If an employee is absent, put an “X” in the corresponding column. Then, calculate the number of hours worked by subtracting the arrival time from the departure time. This will give you a total for the day.
To track employee attendance over time, create a separate monthly sheet and sum the hours worked each day. This will give you a monthly total. Though the disadvantages of this system are that it’s challenging to manage, it’s vulnerable to manipulation, and it cannot track the productivity of each employee.
Using Punch Card Time Clocks
Employees can track their attendance by using punch card time clocks. These clocks will record the time that an employee arrives and leaves work. Managers can use this information to calculate the number of hours worked. Punch card time clocks can also be used to track employee tardiness and absences.
Though, buddy punching is a common issue with this type of attendance tracking. Buddy punching occurs when one employee clocks in or out for another employee.
Data Entry errors are also a problem with this employee attendance system. There is a considerable likelihood of input mistakes due to the enormous volume of data manually entered into a database. You have to learn how to reduce data entry errors.
Using Key Cards
You can set up a software program to track employees’ coming and going. Employees will scan their cards with the key card system when they come in and out of work. This can be helpful in case you need to review attendance records for any reason.
You can also use the key card system to automatically deduct pay for employees who are late or don’t show up for their shifts. Though the downside of this system would be if an employee misplaces their key card, it could be costly for the company.
Biometrics Tracking
Biometrics tracking involves using a fingerprint or other form of identification to clock in and out of work. There are a few different benefits to using this method.
First, it is much more accurate than other methods, such as paper sign-in sheets. This means that there is less room for error when it comes to tracking attendance.
Second, it is much more difficult for employees to report their attendance using this method. This can save the company both time and money. Finally, biometrics tracking can also help to improve security within the workplace.
Though, having a Biometrics Tracking system requires a significant investment for security, maintenance, and installation. Users’ privacy may also be restricted by biometric equipment like face recognition systems.
GPS Tracking
GPS tracking can help managers keep track of employee attendance and ensure that employees are where they are supposed to be. By tracking employee location, managers can see if an employee is a clock in at the correct location and if they are taking their breaks.
You can use this information to improve employee productivity and attendance. GPS tracking can also be used to monitor employee safety and to see if they are working in hazardous conditions.
To track employee attendance via GPS tracking, employers need a system to track employee locations. Various GPS tracking systems are available, and employers must select the plan that best fits their needs.
Once the method is selected, employers must add their employees to the design and track their attendance.
Using Cloud-Based Time and Attendance
Cloud-based time and attendance systems allow you to track employee hours and attendance from anywhere worldwide. They are also very cost-effective, as they do not require any hardware or software to be installed.
Another great advantage of using a cloud-based time and attendance system is that you can easily integrate it with other methods, such as payroll and human resources. This system allows you to have all your employee data in one place, making it much easier to manage.
Cloud-based employee tracking tools are simply more effective employee tracking tools that manage the time and attendance of your employees. The software helps you meet payroll policies regarding shift start and end times, overtime, premium time, holidays, shift differentials, job rate changes, on-call, clean-up time, and so on.
One good example is TimeTrak which you can look at their product here. There are lots of cloud-based employee attendance tracker tools out there. You just have to do a bit of research.
Get the Best Tracking Employee Attendance Tool
Time is money, and that’s especially true when it comes to running a business. An employee attendance tracking tool can help you save time and money by keeping track of your employees’ comings and goings. There are many attendance tracking tools on the market, so be sure to do your research to find the best one for your business.
Check out our other articles for more advice on your business.
