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Are you currently planning on moving your business office, or are you someone contemplating an office relocation?
According to various surveys, the annual rate of 1.3 million people changed jobs during the year ending February 2022. In a business environment dominated by flexibility, keeping your employees is critical.
However, when relocating, there are many challenges to consider. If you’ve never moved into an office before and don’t know what to get ready for, uncertainty and anxiety are likely to emerge.
Fortunately, you’ve landed in the right place. Here’s what you need to know about common mistakes in office moves to avoid.
1. Forgetting the Critical First Step Which Is Planning
Without a plan in place, businesses expose themselves to unexpectedly high costs, costly delays, and large disruptions. To avoid these issues, businesses should map out a timeline for their move, consider all of the necessary steps, and determine budget parameters ahead of time.
It’s also helpful to list out the resources that are available for the move, such as movers, storage options, and any additional services needed. Additionally, if needed, hire professional office movers to help businesses plan and manage their office move.
2. Moving Too Quickly
Moving too quickly can lead to office items being misplaced, damaged, or even worse, lost. To avoid this, start by gathering all necessary documents and materials, and make sure everyone involved in the move knows his or her roles and responsibilities.
Be sure to mark boxes and packages with their contents, so that they can easily be identified. Also, consider taking pictures of how items were originally arranged and make an office move inventory.
3. Lack of Communication
When communicating with stakeholders, it is important to be transparent and provide regular updates on the progress. It is also important to communicate with customers to inform them of any changes and let them know the new office location.
4. Not Documenting Your Progress
Without detailed documentation of the office move, business owners face potential issues. This includes such as violations of regulations and laws, or even delays in the move itself.
Implementing a tracking system during the actual move itself, such as tracking the serial numbers of all electronics and furniture. This can also help create a clear and precise plan to ensure all your items have arrived at their destination in the same condition they left.
5. Ignoring Health and Safety Regulations
Common mistakes made when moving an office include not assessing the risk to the environment and not following necessary safety protocols. For example, ensuring that all employees are aware of the safe lifting techniques for heavy goods.
It is also essential that any electrical goods or substances are handled and stored correctly. To ensure health and safety regulations are adhered to, employers should provide adequate training to staff, and function tests should be done on any equipment once it has been moved.
Manage These Common Mistakes in Office Moves to Avoid Stress
Office moves require careful planning to avoid common mistakes. Smart planning and keeping lines of communication open will ensure a successful move. Research and preparation are key when accommodating a larger office space.
Being aware of and avoiding these mistakes in office moves allows for a seamless change and puts a business on a successful trajectory. If you are planning your office move, leverage a professional moving company to execute your move and ensure it’s done right.
For more insight and inspiration, check out our blog.