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It might be something you’ve heard rumblings about for years. Or, you might know exactly what it is but have no idea exactly how it can work to improve your business.
It’s Office 365, and there are numerous benefits of Office 365 no matter what business you operate. But what exactly are these supposed benefits!?
Don’t panic, that’s why we’re here. We’re going to let you know exactly what Office 365 is, what it can do, and what benefits it has should you choose to adopt it. That way, you can make an educated decision next time you think about buying Office 365 for your company.
Benefits of Office 365: What Is Office 365?
Before you can understand the benefits, you need to know what Office 365 is, to begin with. Office 365 is a subscription service provided by Microsoft which has existed since 2011.
Essentially, Office 365 is a series of packages that include numerous Microsoft applications and services. These packages include a Business package (the one we’ll be focusing on today) as well as packages for families and personal use.
Some of the items included in Office 365 are applications you’ll likely be familiar with. They include Microsoft Word, Microsoft Excel, PowerPoint, Microsoft Outlook, and more.
Office 365 operates on a fully cloud-based system as well as a subscription service of purchase where add-ons can be included. Now you know exactly what Office 365 is.
Here’s what it can do for you
Benefits of Office 365: Cloud-Based
One of the main advantages of using Office 365 is that it is a cloud-based system. This means that as long as you have an Internet connection, you can access the programs and your work through the cloud.
This is a vastly easier system than having all of your work stored on USB drives, which you could forget on your way to work. It also means that everything is saved in a single secure location, providing further ease when it comes to finding what you’re looking for.
Not only does it save items on the cloud, but you can also download directly from them, work on them, then reupload them to the cloud quickly and easily. This allows for a smooth workflow for all employees, as they can complete work from anywhere as long as they have an Internet connection and Office 365 access.
One trick you might need to bear in mind if you do invest in Office 365 is how to convert pdf documents. This can make them easier to work on through applications like Word. Take a look at how to convert pdf to Word with this handy guide.
Benefits of Office 365: Easier to Share and Communicate
Thanks to the cloud-based system, it is easier than ever for your employees to share work. They can send documents through the cloud, or other employees can access suitable documents by searching for them directly.
This is perfect for businesses where several people need to look at a single document and make changes to it. Or, it can be helpful when in meetings with various employees, as you know beforehand that everything you need can be accessed through the cloud.
This ease when it comes to sharing then extends to communication between your entire team. Office 365 can help create a more cohesive working environment for all your employees. This is because everyone is working on the same system, which creates a unifying feeling in your office.
This isn’t just a feeling, as using Office 365 will allow your employees better able to communicate with one another about work-related tasks. This can help you problem solve quickly and create a more efficient working environment for everyone.
Benefits of Office 365: Scalable Subscription
The subscription model of Office 365 makes it ideal for businesses, as you can scale your subscription alongside your business. Office 365 has a Basic Business package, which contains everything you need to get started.
But as well as this you can add additional programs, or upgrade to a higher package at any time. This can be ideal when you start out using Office 365, as you can try out the basic package first. Then, when you realize what else you need, you can simply upgrade your subscription.
Benefits of Office 365: Integration with Microsoft Teams
Today, most businesses need to have access to video conferencing software like Zoom to conduct business meetings. This is thanks to the ongoing coronavirus pandemic and the need for most workers to work from home for the foreseeable future.
In light of this, Office 365 has another important benefit right now in that it provides full integration with Microsoft Teams. Microsoft Teams is one of the best Zoom alternative applications on the market today.
Teams allows for you to hold video conferences and PowerPoint presentations with up to 10,000 people at any one time, with video chat allowing for up to 250 participants. Not only that, but it has an increased level of security when compared with Zoom.
The full integration of Office 365 with Teams makes it a formidable team when it comes to video conferencing. It makes sharing documents between members easier than ever before and means that you can communicate easier with staff members outside of a conference setting also.
Best of all, Teams is completely free of charge for anyone who already has an Office 365 subscription, making it the perfect video conferencing solution.
And So Much More
The above are just some of the many benefits of Office 365. Some points we’ve been unable to include here include the high-levels of security found with Office 365. As well as this, Office 365 syncs applications like calendar and email to help all your employees remain organized at all times.
If you’re interested in finding out more about how applications like Office 365 can benefit your business, we encourage you to take a look at our website.
Simply click on the “technology” section of our website and you’ll find many like-minded posts that we’ve published previously. Or, try our “business” section for any specifically business-related matters you might be interested in.