Thousands of businesses are bought and sold every year. As a matter of fact, small businesses are being bought today at record rates.

The process of buying, selling, and absorbing companies typically falls under the umbrella practice of “mergers and acquisitions”. Anybody that has actually been through a merger or acquisition is well aware of the amount of paperwork that goes into these processes and the importance of keeping information secure.

Just think, if one company was acquiring another, they’d need to attain important information surrounding the acquired company’s customers. This information might include credit card numbers, addresses, and more.

In order to keep all documents related to a company’s inner workings, value, and customers safe, consider leveraging these tried and true secure docs tips.

1. Encrypt Everything

No single shred of data related to your company should ever be transmitted digitally without first encrypting. All it takes is one person emailing Excel sheets with a customer’s information on it to cause a data breach and millions of dollars in damages.

There are many file-by-file encrypting tools out there that you can leverage which will encase data in password-protected shells prior to being sent.

If these files are intercepted in transit, hackers will have no way of reading their contents.

2. Keep Physical Copies

It may be that certain paperwork you transfer doesn’t have a physical copy. If a certain piece of data does have a physical copy though, you’ll want to keep it handy. It may even behoove you to make physical copies of certain digital documents where appropriate.

All physical copies of secure docs should be kept in fire-safe storage that is locked.

3. Send Through Private Mail Servers

Many email clients that the public uses including Gmail, Outlook, and others allow advertisers to gain access to your email data for the purposes of marketing to you. In most cases, this won’t lead to a data breach but allowing email providers to share tidbits of company information could violate consumer privacy rights.

Avoiding this occurrence requires you to use private email servers run by your company or by a reliable 3rd party service.

4. Double Check Mailing Addresses

Here’s an easy secure docs tip that can save you 50% of your mergers and acquisitions security headaches. Double-check to make sure you’re sending documents to the right address before hitting send.

One typo could undermine a whole deal so scan for typos like your financial livelihood depends on it.

5. Limit Logins to Datarooms

Many mergers and acquisitions workflows use dataroom providers to house documents in the cloud. This way, parties can simply log onto a single, secure drive to see documents, sign them and more.

To ensure that nobody accidentally gains access to your data that shouldn’t, set permissions for documents within the dataroom and only give people who absolutely need it access to the room.

Closing Out Our Secure Docs Tips for Mergers and Acquisitions

A lot of data changes hands during mergers and acquisitions. Practicing secure docs best practices will ensure that your business and customers stay safe as a deal is going through.

We wish you the best of luck in your business endeavors and invite you to read more of our content if you’d like to take a deeper dive into business, data-security or related topics!

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Why Going Virtual is the Perfect Office Solution

One of the most exciting things about being in business is keeping up with the changing technology. The internet and computers are revolutionizing the way that things are done, and for the better. The “virtual office” is one of the greatest inventions of our times, and it will help the entrepreneurs of the future to keep costs down while efficiency stays high.

Virtual offices are dedicated internet spaces accessible from anywhere. They are designed to be utilized by the people in an office. It is meant to replace the brick-and-mortar buildings which have been home to enterprise for so long, whether in whole or in part, and to increase efficiency while reducing costs.


With a virtual office, there is no need to travel in order to get there. Simply put the computer on-line and you have arrived. There will be no more commute, there is no need to run to a certain address in order to pick up a document or do just a couple of minutes’ worth of work, and the saving of that time will translate directly into effectiveness at work. Instead of worrying about where you can hold your next meeting, a UK virtual office provider or US provider could give you a meeting room to use whenever you need it.


One of the biggest benefits of the virtual office is the multiplicity of ways in which it can be used. It is accessible from any place and at any time. Every communication is recorded and can be made available to the proper person when appropriate. People can work together or individually, depending on what they find the most comfortable. Freedom from a physical location means that the business organization can take a much less traditional form without any harm to the enterprise.


If a virtual office can save a business the expense of maintaining a physical establishment, then that funding can be used for business operations or expansion. The number of little costs, prices and taxes that must be paid for a traditional business to maintain a physical location can add up to a substantial sum of money. By investing in a virtual office, nearly all those small expenses can be avoided.

Related: Why More Businesses Than Ever Are Going Virtual


It is simply better for the environment to use a virtual office to take as much real-world travel and paperwork out as possible. The petrol and energy that it takes to get to a real office is not inconsiderable, and the office supplies required to run a place of business represent an enormous use of irreplaceable resources. All these problems can be solved by opting for a virtual office.


The final, and possibly the greatest, advantage of the virtual office is the inspiration that it brings with it. Employees will no longer be tied to a single building or a single set of work hours. They can address their tasks whenever they feel so inclined, and they can work from anywhere.

Motivated employees will be able to use the virtual office to participate in work activities while traveling or at home, and their time commitment will similarly be freed up.  Happy employees are productive employees, and people who can work during the hours that they themselves know to be the most productive are apt to be the happiest and most productive of all.

Physical offices are no longer a necessity in business, so look into purchasing a virtual office and see if it suits the needs of your business, and you.

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